Description:
Hiring Office Secretary
- Minimum associate or bachelor degree with a minimum 2- 3 years of experience is a must.
- Proven work experience as a Secretary or Administrative Assistant
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in MS Office
- High school diploma
Brief description of tasks:
- Answering calls
- Greeting visitors
- Helping in organization of events
- Help with organizing business travel: ticket booking, hotels, visas, etc.
- Preparing data for reporting purpose (invoice workshop consumables; etc.
- SAP activity – helping with the system processing as per below
- Prepare Spare Parts Sales Orders in SAP.
- Prepare Purchase Order in SAP
- Sales activity – helping with system tasks as per below
- Helping with logistics and preparation of documents for export spare parts
- Preparing spare parts offers
- Preparing Performa invoices
- Other
- Preparing and sending emails related to payments follow-up
- Constant learning in Excel, Word, PowerPoint.