Description:
The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
Responsibilities
- Handle the calls, visitors, couriers etc at the front desk.
- Organize and schedule meetings and appointments.
- Assist in the preparation of regularly scheduled reports.
- Booking client’s appointments for using of office facilities and manage booking systems for check-in/out
- Working hours might change, so being able to be flexible to work in day or night shifts is a must.
- Looking after the client while using the office facilities and make sure the client is served and well accommodated.
- Handling event coordination, both internally and externally
- Handling queries and complaints via phone, email, and general correspondence
- Managing office supplies such as stationery, equipment, and furniture
- Performing ad-hoc administration duties
- Maintaining office services as required (such as cleaners and maintenance companies)
- Participate in secretarial work such as drafting comprehensive materials, organizing meetings, and writing meeting minutes.
- Participate in the supervision and management of security, property and vehicle management, and other administrative and logistics work.
- Responsible for coordinating and liaising between the company and government organizations/authorities and provide a key interface between the two.
- Handle all kinds of routine administration processes like office management and maintenance; support the other departments whenever related issues are faced; co-ordinate with external vendors.
- Support of sales teams and operations if needed.
Requirements:
- Proficiency in MS Office.
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- Minimum 2 years of experience in the field or in a related area.
- Bachelor’s degree in business administration, management, or a related field.
- Fluency in English is a must. Speak Japanese would be an advantage.
Salary Compensation:
- Total Package AED 3000 Monthly
- Annual leave 30 Calander Days
- Annual Air Ticket
- Comprehensive Medical Insurance