Description:
We are seeking a professional, organised, and proactive Admin Assistant to manage day-to-day administrative operations and support our agents and management team. The ideal candidate will ensure smooth office operations, assist with real estate documentation, manage listings and leads, and maintain an organised and professional work environment.
KEY RESPONSIBILITIES:
- Manage day-to-day administrative tasks, including handling company calls, scheduling meetings, and coordinating activities across the team
- Maintain a professional and presentable appearance at all times
- Handle office expenses and basic financial tracking, ensuring accurate records
- Support agents with daily operational and administrative requests to facilitate efficient property transactions
- Upload and manage property listing information and assist with lead distribution for agents until automation systems are implemented
- Manage databases and distribute information according to management instructions
- Prepare regular reports, updates, and summaries for management review
- Read, review, and edit contracts with strong attention to detail (mandatory)
- Assist with contract management, including documentation and related paperwork
- Support the preparation, reading, and editing of MOUs and other real estate documentation (highly preferred)
- Ensure compliance with internal procedures and company policies
- Perform additional administrative duties as required to support the team
REQUIREMENTS:
- Minimum 1 year of experience in administrative support, preferably in real estate, property management, or a similar field
- Mandatory experience in reading and editing contracts
- Experience with MOUs and real estate documentation is highly preferred
- Strong organisational, time-management, and multitasking skills
- Excellent communication skills in English (written and verbal), with clear grammar
- Professional and presentable appearance
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) or iWork
- Ability to work efficiently in a fast-paced environment with strong attention to detail