Admin Coordinator

Description:

Huaxia Real Estate is seeking a highly organized, proactive, and detail-oriented Admin Coordinator to join its team in Dubai. This role is ideal for an experienced real estate administrator who can efficiently manage documentation, coordinate with internal teams, and ensure compliance with Dubai real estate regulations.

The successful candidate will play a vital role in supporting daily office operations by handling contracts, RERA-related processes, tenancy documentation, and administrative tasks while maintaining accurate records and delivering exceptional coordination across departments.

Key Responsibilities:

• Prepare and process Contract A, B & F, tenancy contracts, MOUs, and broker documentation.

• Handle addendums, amendments, tenancy terms and conditions, and related documentation.

• Prepare and process A2A agreements, NOCs, and other real estate documents.

• Manage RERA Broker Card applications, renewals, and related administrative processes.

• Coordinate developer registrations and NOC processing.

• Monitor and respond promptly to WhatsApp groups and internal/external enquiries.

• Coordinate with Relationship Managers (RMs) and other departments as required.

• Maintain accurate records and ensure all documentation is completed correctly and on time.

• Handle urgent documentation requirements, including support outside regular working hours when necessary. 

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• Provide reception support and assist with front desk responsibilities.

• Support the office with general administrative and operational duties.

Requirements:

• Mandatory Dubai real estate experience.

• Strong knowledge of Property Finder, Bayut, and other real estate platforms.

• Good understanding of RERA processes and Dubai real estate documentation.

• Experience handling contracts, tenancy documentation, NOCs, broker documentation, and related processes.

• Strong organizational and time-management skills.

• Excellent attention to detail and accuracy.

• Strong communication, coordination, and follow-up skills.

• Ability to manage multiple priorities independently in a fast-paced environment.