Admin & Permits Coordinator

Description:

TODA – Theatre of Digital Art is looking for an experienced Admin & Permits Coordinator (Events) to join its team in Dubai. This role is ideal for professionals with UAE event administration experience who can efficiently manage event permits, documentation, and ticketing processes while ensuring compliance with local regulations.

The successful candidate will play a key role in preparing event permits, coordinating approvals, maintaining organized records, and supporting the successful delivery of concerts, performances, private functions, and corporate events. Strong organizational skills and attention to detail are essential for this position.

Key Responsibilities:

• Prepare and submit event permit applications through the DET portal for concerts, shows, private events, and corporate functions.

• Collect, review, and verify artist and event documentation before submitting permit applications.

• Coordinate venue NOCs and obtain required approvals from licensed agencies.

• Set up ticket listings for new events and link the relevant permit codes.

• Maintain organized records of agreements, signatures, permit statuses, and supporting documents.

• Monitor permit progress and ensure approvals are obtained before event launches.

Requirements:

• Minimum 2 years of administration or events experience in the UAE.

• Hands-on experience with DET (formerly DTCM) event permit procedures.

• Excellent attention to detail and document management skills.

• Fluent in English.

• Arabic and/or Russian language skills are an advantage.

• Ability to work under event deadlines, including occasional evening work.

Strong knowledge of:

• DET (formerly DTCM) event permit procedures.

• Event administration and documentation.

• Ticketing systems, venue approvals, and record management.