Administrative Assistant

Description:

We’re Hiring! | Administrative Assistant – Real Estate | Business Bay, Dubai, UAE

Sam Homes Properties is looking for an Administrative Assistant to join our passionate team!

If you’re detail-oriented, organized, and eager to work in a fast-paced real estate environment, we’d love to hear from you.

About the Role:

As our Administrative Assistant, you’ll play a key role in supporting agents, managing contracts (Form A, B, F, I), coordinating with clients and developers, and keeping our internal operations running smoothly. Your day-to-day will involve real estate documentation, CRM management, listing updates, and ensuring seamless transactions across the board.

Key Responsibilities:

• Preparing and handling Contract A, B, F, and I
• Coordinating documents such as NOC, Tenancy Contract, SPA, and other related documents
• Assist in the management of rental properties, including tenant communication and maintenance coordination
• Acts as a point of contact between the manager and vendors, and internal/external clients
• Managing and updating Trakheesi registration and approvals
• Monitoring Property Finder and CRM management
• Supporting agents with document control, listings, and deal progress
• Coordinating with developers, clients, and the internal team for smooth transactions
• Office documentation and supplies management
• Handle general administrative tasks and office operations coordination

What We’re Looking For:

• 2+ years of admin experience or office support in Dubai
• Bachelor’s degree
• Excellent communication skills in English, both verbal and written, and knowledgeable in Microsoft Office
• Experience with CRMs and Trakheesi is a plus

What Success Looks Like:

You’ll be the go-to person for back-end processes, document control, and agent support, making the entire office more efficient and productive.

What We Offer:

• Visa, medical insurance & government benefits
• Career growth in one of the UAE’s top property firms
• Supportive, fast-paced, and purpose-driven team