Administrative Executive

Description:

Job Title: Administrative Executive

Location: Dubai, UAE

Experience Required: 1–2 years (UAE experience in Facilities Management, Building Maintanance and Renovation)

Job Type: Full-time

Job Summary:

We are seeking a proactive and well-organized Administrative Assistant with 1–2 years of UAE experience in Facilities Management , Building Renovation & Maintenance. The ideal candidate will support day-to-day office operations, assist the maintenance team, manage documentation, and ensure smooth coordination across departments and vendors.

Key Responsibilities:

• Provide administrative support to the operations and maintenance team.
• Prepare and manage documentation such as quotations, job cards and relevant reports.
• Track AMC contracts, project timelines, and renewal dates.
• Schedule and coordinate site visits, meetings, and inspections.
• Handle correspondence with clients, suppliers, and subcontractors.
• Maintain filing systems (both electronic and hard copy).
• Monitor inventory and requisition office and maintenance supplies.
• Liaise with facility engineers and supervisors for daily task updates.

Requirements:

• 1–2 years of experience in the UAE in an administrative role within Facilities Management, Building Maintenance, or Renovation.
• Knowledge of maintenance workflows, FM terminology, and vendor coordination.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic knowledge of CRM or FM software is a plus.
• Strong communication and organizational skills.
• Ability to handle multiple tasks and meet deadlines.
• Fluent in English; knowledge of Hindi is a plus.
• Pay: AED3,000.00 – AED3,500.00 per month