Description:
We are seeking a highly organized and professional Admin/Receptionist to join our team. This role is crucial in ensuring the smooth operation of our office, providing excellent customer service, and supporting administrative tasks. The ideal candidate will be the first point of contact for visitors and clients, handling all front-desk responsibilities with a positive attitude and efficiency.
Key Responsibilities:
Reception & Customer Service:
- Greet and welcome clients, visitors, and agents in a professional and friendly manner.
- Answer and direct phone calls, emails, and inquiries promptly.
- Manage meeting room bookings and assist with client appointments.
- Ensure a clean and organized reception area, maintaining a welcoming environment.
Administrative & Office Support:
- Assist in daily office operations, including scheduling, data entry, and document management.
- Handle mail, deliveries, and correspondence efficiently.
- Maintain office supplies, ensuring stock levels are adequate.
- Coordinate with vendors, service providers, and building management when necessary.
- Support HR and management with administrative tasks, including filing and record-keeping.
Real Estate Office Support:
- Assist agents with document preparation, listings, and client inquiries.
- Maintain and update internal databases with property listings and client details.
- Ensure compliance with company and regulatory procedures in real estate transactions.
Qualifications & Skills:
- Previous experience as an Admin, Receptionist, or in a similar role.
- Real estate industry experience is required.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management tools.
- Excellent organizational abilities.
- Ability to handle confidential information with professionalism.
- Fluent in English (Arabic is a plus).