Description:
Provide effective co-ordination of operations and logistics to help both agents, customer, and exhibitor.
Job Accountabilities:
- Assist with organizing and delivering logistical aspects of the event.
- Support exhibition manager in a successful development and deliveries of newly identified strategies.
- Obtain Disposal Instructions forms from project staff for booking of return freight.
- Use Cargo Manifest to Monitor clearance – ensure timely clearance.
- Continually monitor and research the market for new venues.
- Check all commercial invoice / packing list for corrections of information – values, etc.
- Arrange for venues and negotiate prices to maintain the budget.
- Query our agents / exhibitors immediately re accurate ETA dates / times.
- Prepare and send quotations to customers, when instructed.
- Ensure all invoices go on time.
- Prepare and report for all purchase orders, executed contracts, and invoices for approval.
- Submit invoices promptly for payment.
- Understands department process flow, constantly looking for areas of improved efficiency.
- Maintains exhibition records and sends closing correspondence, final reports, and statistical information, as required.
- Open job files when Pre –advice received. maintain Job files.
- Check duties / taxes computations for all shipments if any.
- Comply and implement the local laws and client’s requirements related to QHSEMS aspects at workplace, as per the bestowed authority and responsibility.
- Carries out any additional tasks assigned (in line with qualifications and ability) by line manager.
Qualifications & Education
Bachelor’s degree in any stream.
Experience
Minimum 3years of related experience in freight forwarding background.
Must have the knowledge of Exhibition Logistics
Knowledge & Skills
Fluent in English; Arabic an advantage.
Excellent communication and problem-solving skill.
Computer knowledge.