Description:
Documents Controller Is needed (Dubai UAE)
Duties and Responsibilities
- Manage and maintain all controlled company documents
- Update and control procedure documents and forms
- Create and manage document hierarchy and process systems
- Take charge of all document identification, classification, and filing
- Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
- Ensure revised documents are accessible
- Assist with communication during external audits
- Conform to company enforced specifications and document control procedures
- Train document control clerks and delegate and oversee their tasks
- Train employees in the company’s controlled document processes to ensure correct handling of documents from the ground up
- Oversee document through its entire lifecycle (inception to archival)
- Check and edit incoming documents and prepare for distribution
- Create document filing and organizing systems that are both effective and efficient
- Ensure proper organization and security of documents (paper and electronic)
- Log document requests and help retrieve documents as needed for employees
- Make available, notify and distribute documents to relevant recipients
- Confirm delivery of documents to proper personnel
- Collaborate and communicate with managers and project leaders
Requirements:
- Detail-oriented and meticulous work ethic
- Extremely organized and efficient
- Proven skill for creating and implementing controlled document processes
- Work well under pressure and have impressive stress management
- Strong oral and written communication skills
- Proclivity for catching errors and enacting appropriate changes
- Able to prioritize and delegate tasks
- Outstanding time-management
- Strong interpersonal skills
- Excellent analytical ability
- Archival experience
- Bachelor’s degree in business management, administration or Engineering
- 5+ years of relevant experience
- Proficient in SharePoint, Pro Arc and/or other document management software and web-based tools
- Skilled user of Adobe and Microsoft Suite
- Expert data organize