Executive Assistant

Description:

Mayak is seeking a highly organized and professional Executive Assistant to provide comprehensive administrative support to senior management in Dubai. The ideal candidate will be fluent in Russian and English, possess excellent organizational abilities, and have the capability to manage multiple priorities while maintaining confidentiality and professionalism.

The successful candidate will handle executive scheduling, travel arrangements, communication management, documentation, and coordination of business activities. This role requires a proactive individual who can work independently, manage sensitive information, and provide reliable support in a fast-paced corporate environment.

Candidates with previous experience supporting senior executives or C-level management, along with UAE business experience, will be highly preferred.

Key Responsibilities:

• Manage executive calendars, appointments, meetings, and daily schedules.

• Coordinate local and international travel arrangements, including flights, visas, accommodations, and travel itineraries.

• Prepare presentations, reports, meeting agendas, and business correspondence in Russian and English.

• Screen and manage emails, phone calls, and executive communications.

• Organize meetings, record minutes, and follow up on assigned action items.

• Coordinate with internal departments, clients, and external stakeholders.

• Handle confidential business information with complete discretion and professionalism.

• Assist with project coordination and various administrative activities.

• Manage expense reports, documentation, and filing systems.

• Provide support with business and personal administrative tasks when required.

Requirements:

• Fluent in Russian and English (spoken and written) is mandatory.

• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or similar position.

• Excellent organizational, multitasking, and time-management skills.

• Strong communication and interpersonal abilities.

• Proficiency in Microsoft Office Suite and Google Workspace.

• Ability to work independently, prioritize tasks, and meet deadlines.

• Professional appearance with a high level of confidentiality and discretion.

• Previous experience supporting senior executives or C-level management is preferred.

• UAE work experience and knowledge of local business practices are an advantage.