Description:
Location: Dubai (Female candidates as per current Requirement)
Immediate Joiner Preferred
Salary up to 6k
Basic Job Responsibilities:
- You will be responsible to provide an excellent and consistent level of administrative support to General Manager
- The Executive Secretary is responsible to provide strong and efficient administrative support and to ensure that the strict confidentiality is maintained in dealings with all work related matters
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
- May revise system or schedule as required to ensure timely approvals and distribution.
- Ensures changes to document in a timely fashion in order to meet set deadlines.
- Tracks and keeps records of documents.
- Follows standardized procedures but may have to use discretion to complete project.
- Ensures document tracking and production system is maintained.
- Prepares and maintains a document control system for all forms of documentation.
- Assures that all completed documents have been signed-off by the appropriate personnel.
- Implements and follows company quality assurance program procedures
Minimum Requirements:
- answering calls, taking messages and handling correspondence
- maintaining diaries and arranging appointments
- typing, preparing and collating reports, filing
- organizing and servicing meetings (producing agendas and taking minutes)
- managing databases
- prioritizing workloads
- implementing new procedures and administrative systems
- liaising with relevant organizations and clients
- coordinating mail-shots and similar publicity tasks
- logging or processing bills or expenses
- At least 5 years of experience in UAE with similar capacity preferably in Real Estate or Construction Industry.
- Good customer service, communication skills, administrative and interpersonal skills are necessary.
- Knowledge of MS Word, Outlook and Excel.
- Fluent in English.
- Background in Real Estate will be a plus.