Executive Secretary

Description:

Requirements:

• Organize and coordinate the day-to-day schedules including appointments, meetings, and travel arrangements.
• Manage communication channels and respond to correspondence appropriately on behalf of the executives.
• Prepare and distribute internal and external documents, including reports, memos, and letters.
• Maintain the electronic and paper files and ensure they are updated regularly.
• Handle confidential information with discretion and professionalism.
• Communicate effectively with other departments and external entities.
• Plan and coordinate events and conferences if required.
• Provide general administrative support, including taking phone calls, handling inquiries, and managing the office calendar.
• Perform other duties as assigned.
• Proven experience as an Executive Secretary or similar role.
• Proficient in Microsoft Office Suite.
• Exceptional organizational and time-management skills to manage multiple tasks efficiently.
• Strong communication and interpersonal skills to work collaboratively with team members.
• Excellent written and verbal communication skills.
• Ability to maintain a professional demeanor under pressure and handle confidential information.
• Certification from a Secretarial School or institute would be an added advantage.