Front Office & Administration Executive

Description:

Art Nouveau Decor FZ LLC is seeking a organized, and proactive Front Office & Administration Executive to manage both client-facing responsibilities and internal office coordination.

This role is the first impression and central support hub of our organization.

Position Objective:

To manage front office operations with professionalism while supporting daily administrative functions, ensuring smooth departmental coordination and exceptional guest experience—all in alignment with our core values of Excellence, Integrity, Teamwork, and Responsible Growth.

Key Responsibilities:

Greet and assist clients, visitors, and vendors, ensuring a warm and professional experience

Manage calls, emails, meeting room bookings, and office correspondence
Maintain reception, meeting rooms, and office areas to company standards
Provide administrative support to HR, Procurement, Finance, and Project teams

Handle document control, filing, attendance records, courier tracking, and onboarding coordination

Maintain office supplies and facility coordination with vendors

Support management with scheduling, reporting, and internal communications

Qualifications & Skills:

Bachelor’s degree/diploma in Business Administration or related field
2–4 years of experience in front office and administrative roles (fit-out industry experience preferred)

Excellent communication skills in English

Proficiency in MS Office and familiarity with ERP systems

Highly organized, presentable, and professional demeanor

Strong coordination skills with attention to detail

Customer-service-oriented with a positive and proactive mindset

If you’re dynamic, detail-oriented, and hospitality-driven, we’d love to hear from you.