Junior Assistant

Description:

A fast-growing investment firm based in DIFC, Dubai is seeking a proactive Junior Assistant to provide dedicated support to the CEO. Working closely with the Senior Executive Assistant, this role combines both business and personal assistance within a dynamic and entrepreneurial environment where priorities can change quickly.

This is an excellent opportunity for an organized and adaptable professional who enjoys variety, thrives in a fast-paced workplace, and is confident managing multiple responsibilities while maintaining exceptional attention to detail.

Key Responsibilities:

• Manage the CEO’s diary, appointments, and daily schedule.

• Handle inbox management and professional correspondence.

• Coordinate complex travel arrangements, including flights, hotels, visas, transportation, and itineraries.

• Prepare presentations, briefing documents, board packs, agendas, and other business materials.

• Support finance administration and related documentation.

• Provide personal lifestyle assistance, including errands and personal shopping.

• Research and organize personal and family travel arrangements.

• Liaise with household staff and assist with occasional household recruitment.

• Manage household utilities, insurance policies, and bill payments.

• Support the Senior Executive Assistant with CEO administrative tasks.

• Assist with ad hoc projects as business priorities evolve.

Requirements:

• 1–3 years of experience in an Executive Assistant, Personal Assistant, or similar support role.

• Comfortable working in a fast-paced and entrepreneurial environment.

• Excellent organizational skills and strong attention to detail.

• Outstanding written and verbal communication skills.

• Flexible, resilient, and capable of managing changing priorities.

Strong knowledge of:

• Executive diary and calendar management.

• Travel planning, document preparation, and administrative support.

• Microsoft Office applications, communication, and organizational skills.