Description:
Active Collaboration With
1. Internal Teams
Procurement Team
- Create, process, track, and verify purchase orders for accuracy and completeness
- Maintain and update procurement records and contracts
- Track deliverables and support logistics coordination
- Liaise with suppliers to secure favorable terms (pricing, delivery, servicing, warranty)
- Ensure all purchasing activities are documented, transparent, and audit-compliant
- Support vendor sourcing as needed
Accounts Department
- Provide accurate, QS-approved invoices and billables
- Ensure proper documentation (purchase orders, delivery receipts, material returns, credit notes)
Estimation Department
- Prepare accurate documentation (supplier quotations, material requests) based on approved specs and drawings
- Track issued purchases and follow through until completion
On-Site Team (Project Managers, Foremen, etc.)
- Manage and resolve requests related to:
- Utility/service providers
- Material deliveries, exchanges, and returns
- Lost or incorrect deliveries
Admin / Logistics
- Coordinate site requirements (gate passes, driver/vehicle allocation)
- Ensure timely and efficient execution of site operations
Technical / Design Department
Technical Team
- Expedite material procurement and delivery
Design Team
- Provide material specifications and samples
- Ensure consistency and quality standards across all projects
2. External Stakeholders
Suppliers / Subcontractors / Utility Providers (Vendor Management)
- Maintain and update the vendor database
- Manage supplier records, contracts, and performance history
- Handle daily communication with vendors
- Process orders, track deliveries, and update records