Description:
Taaeen is seeking a highly organized, proactive Personal Assistant to the COO to keep a fast-paced executive office running smoothly. You’ll bring structure to complex schedules, ensure priorities are met, and add a professional, human touch to every interaction—acting as the right hand to a busy senior leader.
Key Responsibilities
- Calendar & Travel Management: Coordinate daily schedules, meetings, and travel itineraries with precision, including visa processing, accommodations, and logistics.
- Gatekeeping & Prioritization: Act as a trusted point of contact; triage communications, manage follow-ups, and safeguard the COO’s time against competing demands.
- Documentation & Presentations: Draft, proof, and format correspondence, reports, and presentations for decision-making; maintain organized digital files.
- Stakeholder Liaison: Communicate professionally with internal teams and external partners, ensuring messages are accurate, timely, and action-oriented.
- Meeting Support: Prepare agendas, capture actions and minutes, track deliverables, and follow through to closure.
- Anticipatory Support: Proactively identify needs, surface risks early, and suggest improvements to workflows, tools, and processes for a more efficient office.
Schedule
- Working Time: Monday to Friday, 8:00 AM to 5:00 PM.
- Availability: Immediate joiners preferred.
What We Offer
- Compensation: Competitive package with salary up to AED 7,000 based on skills and experience.
- Environment: A dynamic, supportive workplace at the heart of a growing HR consulting business.
- Impact: Direct exposure to executive decision-making and the opportunity to meaningfully influence day-to-day effectiveness.
What You’ll Bring
- Exceptional organization, time management, and attention to detail.
- Clear, confident communication and relationship-building skills.
- Discretion and professionalism when handling sensitive information.
- Comfort working in a fast-moving setting with tight timelines and shifting priorities.
- Strong proficiency with office productivity tools (e.g., email, calendars, documents, and presentations).