Description:
𝐖𝐞’𝐫𝐞 𝐇𝐢𝐫𝐢𝐧𝐠 | 𝐒𝐞𝐜𝐨𝐧𝐝𝐚𝐫𝐲 & 𝐏𝐨𝐫𝐭𝐚𝐥 𝐀𝐝𝐦𝐢𝐧 𝐄𝐱𝐞𝐜𝐮𝐭𝐢𝐯𝐞 – 𝐃𝐮𝐛𝐚𝐢
We are seeking a Secondary & Portal Admin Executive to join a fast-growing real estate brokerage in Dubai. This position is ideal for candidates with hands-on UAE real estate administrative experience and strong expertise in managing property portals. The role plays a key part in supporting secondary sales and leasing operations while ensuring accurate and high-quality online property listings.
𝐊𝐞𝐲 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬:
- Create, manage, and optimize property listings across Bayut, Property Finder, and Dubizzle
- Ensure listing accuracy, valid permits, high-quality images, and timely updates
- Monitor active listings, update statuses, and archive expired or inactive posts
- Coordinate closely with agents to collect listing information, images, and required documentation
- Support secondary sales and leasing teams with DLD forms, NOCs, title deeds, and viewing arrangements
- Maintain well-organized records for compliance, audits, and reporting purposes
- Publish and verify listings within HubSpot CRM and generate performance and portal reports
- Coordinate with the marketing team on portal promotions and featured listings
- Assist with basic photo editing, open house coordination, and property handovers
- Handle daily office administration and respond to portal-related and client inquiries
𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐦𝐞𝐧𝐭𝐬:
- 1–2 years of experience in Dubai real estate administration
- Hands-on experience using Bayut, Property Finder, and Dubizzle
- Good knowledge of DLD, Ejari, and Trakheesi procedures
- Proficiency in Microsoft Office and CRM systems (HubSpot preferred)
- Excellent English communication skills, both written and verbal
- Highly organized, proactive, and able to multitask efficiently
- Gender Preference: Female candidates
𝐖𝐡𝐲 𝐉𝐨𝐢𝐧 𝐔𝐬:
- Work in a fast-paced real estate brokerage with strong marketing support
- Gain exposure to portal operations and secondary market transactions
- Career growth opportunities within Dubai’s competitive real estate market
- Visa and insurance provided