Description:
๐๐’๐ซ๐ ๐๐ข๐ซ๐ข๐ง๐ | ๐๐๐๐จ๐ง๐๐๐ซ๐ฒ & ๐๐จ๐ซ๐ญ๐๐ฅ ๐๐๐ฆ๐ข๐ง ๐๐ฑ๐๐๐ฎ๐ญ๐ข๐ฏ๐ – ๐๐ฎ๐๐๐ข
We are seeking a Secondary & Portal Admin Executive to join a fast-growing real estate brokerage in Dubai. This position is ideal for candidates with hands-on UAE real estate administrative experience and strong expertise in managing property portals. The role plays a key part in supporting secondary sales and leasing operations while ensuring accurate and high-quality online property listings.
๐๐๐ฒ ๐๐๐ฌ๐ฉ๐จ๐ง๐ฌ๐ข๐๐ข๐ฅ๐ข๐ญ๐ข๐๐ฌ:
- Create, manage, and optimize property listings across Bayut, Property Finder, and Dubizzle
- Ensure listing accuracy, valid permits, high-quality images, and timely updates
- Monitor active listings, update statuses, and archive expired or inactive posts
- Coordinate closely with agents to collect listing information, images, and required documentation
- Support secondary sales and leasing teams with DLD forms, NOCs, title deeds, and viewing arrangements
- Maintain well-organized records for compliance, audits, and reporting purposes
- Publish and verify listings within HubSpot CRM and generate performance and portal reports
- Coordinate with the marketing team on portal promotions and featured listings
- Assist with basic photo editing, open house coordination, and property handovers
- Handle daily office administration and respond to portal-related and client inquiries
๐๐๐ช๐ฎ๐ข๐ซ๐๐ฆ๐๐ง๐ญ๐ฌ:
- 1–2 years of experience in Dubai real estate administration
- Hands-on experience using Bayut, Property Finder, and Dubizzle
- Good knowledge of DLD, Ejari, and Trakheesi procedures
- Proficiency in Microsoft Office and CRM systems (HubSpot preferred)
- Excellent English communication skills, both written and verbal
- Highly organized, proactive, and able to multitask efficiently
- Gender Preference: Female candidates
๐๐ก๐ฒ ๐๐จ๐ข๐ง ๐๐ฌ:
- Work in a fast-paced real estate brokerage with strong marketing support
- Gain exposure to portal operations and secondary market transactions
- Career growth opportunities within Dubai’s competitive real estate market
- Visa and insurance provided