Description:
We are seeking a detail-oriented and proactive Real Estate Administrator to manage all administrative and documentation processes after the sales deal is closed. The ideal candidate will have a strong understanding of real estate contracts, RERA regulations, and post-sales procedures. This role requires excellent organizational and communication skills to ensure a smooth and professional experience for clients, agents, and developers.
Key Responsibilities:
- Post-Sales Coordination:
- Act as the primary point of contact for clients after the sales deal is finalized.
- Coordinate with sales agents, clients, and developers to ensure all post-sale activities are completed on time.
- Prepare and verify Sales & Purchase Agreements (SPA), booking forms, and other relevant documents.
- Documentation & Compliance:
- Manage and organize all client files, contracts, and payment receipts in both digital and physical formats.
- Ensure accuracy and completeness of all real estate documents before submission.
- Liaise with developers, DLD, and other relevant authorities for document processing, registration, and compliance.
- Contract Management:
- Review and maintain records of all real estate contracts, amendments, and renewals.
- Ensure that all agreements comply with company policies and UAE real estate laws.
- Track contract timelines and notify concerned parties of key dates (e.g., payment plans, handover, transfer).
- Payment & Transaction Support:
- Coordinate and follow up on payment schedules with clients and the finance team.
- Issue invoices, receipts, and maintain payment records accurately.
- Client Support:
- Provide regular updates to clients regarding project progress, payment status, and documentation.
- Address post-sales queries in a professional and timely manner.
- Administrative Tasks:
- Maintain updated property listings, developer details, and contract templates.
- Support sales and operations teams with ad hoc administrative requirements.
Qualifications & Skills:
- Bachelor’s degree in Business Administration, Real Estate, or a related field.
- Minimum 2–4 years of experience in a similar real estate administrative or post-sales coordination role.
- Sound knowledge of real estate contracts, SPAs, and UAE property laws.
- Strong attention to detail and excellent organizational skills.
- Proficient in MS Office, CRM systems, and DLD / RERA portals.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage multiple priorities under tight deadlines.