Receptionist

Description:

Receptionist duties:

 Greeting visitors, clients, and staff in a friendly and professional manner.

 Manage incoming calls, emails, and correspondence.

 Schedule and coordinate meetings, appointments, and conference room bookings.

 Handle courier and mail services (incoming and outgoing).

Administrative duties:

 Maintain and organize digital and physical files, documents, and office records.

 Prepare reports, presentations, and documentation as required.

 Assist with travel arrangements, expense reporting, and calendar management.

 Support HR with onboarding tasks and maintaining personnel records (as needed).

 Order and manage office supplies and equipment inventory.

Office management duties:

 Ensure the office space is clean, safe, and well-maintained.

 Liaise with building management, service providers, and vendors.

 Coordinate facility maintenance and it support requests.

 Monitor office budgets and assist with invoicing or petty cash handling.

Qualifications and Education Requirements

 Proven experience in office administration, reception, or a similar role.

 Proficient in MS office (word, excel, outlook, PowerPoint) and basic IT systems.

 Strong communication and interpersonal skills.

 Ability to multitask, prioritize, and manage time effectively.

 High level of professionalism and discretion.

 Familiarity with basic bookkeeping or HR support is a plus