Senior Real Estate Administrator

 

Description:

As Senior Real Estate Administrator, you will oversee transaction coordination, compliance, listing management, and CRM discipline while ensuring that every client entering the office experiences a structured and welcoming environment.

You are not just managing files. You are representing the company.

 

Key Responsibilities

 

Front Desk & Client Experience

• Serve as the first point of contact for walk in clients and scheduled meetings

• Greet clients professionally and maintain a welcoming office atmosphere

• Manage incoming calls and inquiries with clarity and confidence

• Coordinate meeting schedules for management and agents

• Ensure the office maintains a polished, organized, and premium presentation

 

Transaction & Transfer Coordination

• Prepare and manage RERA Forms A, B, F, I, and U

• Draft and coordinate MOUs and supporting documentation

• Manage NOC applications, trustee appointments, and DLD transfer scheduling

• Maintain complete, audit ready transaction files

• Coordinate with buyers, sellers, banks, trustees, and developers

 

Rental Administration

• Prepare tenancy contracts and renewals

• Coordinate Ejari documentation flow

• Track rental documentation and compliance

 

Listings & Compliance Management

• Oversee listing creation and updates on Bayut, Property Finder, and Dubizzle

• Ensure Trakheesi permit compliance

• Monitor listing accuracy and quality

 

CRM & Reporting

• Maintain strict CRM hygiene and deal tracking

• Experience with Goyzer is a strong advantage

• Prepare weekly transaction and operations reports

 

Requirements

 

Experience

• Minimum 4 years experience in Dubai real estate brokerage administration

• Proven experience coordinating DLD transfers independently

• Experience in client facing or front desk roles within real estate preferredv