Description:
Parsons is looking for an amazingly talented Site Administrator/Secretary to join our team! In this role you will get to performs a variety of administrative/document control functions for a project or department.
What You'll Be Doing
- Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.
- Under general supervision, performs a variety of administrative and document control functions for a project or department.
- Responsible for greeting visitors. Maintains visitor sign-in book.
- Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
- Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list.
- Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
- Performs other duties commensurate with functional level and responsibilities.
- Contributes as a team player who is deadline driven and works well with others.
- Performs other responsibilities associated with this position as may be appropriate.
What Required Skills You'll Bring
- Associates Degree or Diploma in Business
- At least 4-5 years of relevant work experience, including prior document control experience .
- Strong written and oral communication, organizational, and interpersonal skills are required.
- Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.
- Detail oriented and comfortable working in a fast-paced office environment
- Superior organization skills and dedication to completing projects in a timely manner.