Accounts Receivable Assistant

Description:

We are looking for an Accounts Receivable Assistant to join our team at Active Fitness Store, Dubai, UAE. The ideal candidate should have a solid understanding of accounts receivable processes, including invoicing, receipt posting, payment follow-ups, cash book and reconciliation. This role requires strong attention to detail, organizational skills, and the ability to manage and track outstanding receivables efficiently while maintaining accurate financial records. A proactive approach to resolving discrepancies and ensuring timely collections is essential for success in this role.

Key Responsibilities:

Daily Payment & Transaction Management

• Accurately record and post all daily receipts from customers, including payments made via cash, bank transfers, and online payment gateways.
• Ensure all receipts are matched correctly to customer accounts and invoices in the accounting system.

Payment Gateway Reconciliation (Monthly)

• Perform detailed reconciliation of payment gateway statements with bank statements and sales data.
• Identify, investigate, and resolve any mismatches or pending transactions in a timely manner.

Cash Book Management

• Maintain and update the daily cash book ensuring all transactions are recorded accurately.

Customer Payment Confirmation & Query Handling

• Send timely payment confirmations to customers once payments are received.
• Address and resolve customer inquiries or disputes related to billing and payment issues through email or phone in coordination with the sales/customer service team.

Receivables Reporting

• Prepare and update accounts receivable aging reports, highlighting overdue accounts and coordinating follow-up actions.

Coordination & Compliance

• Liaise with internal departments (sales, logistics) to resolve payment-related discrepancies.

Qualifications & Skills:

• 2–3 years of experience in accounts receivable
• Strong hands-on experience with Microsoft Excel
• Good communication and organizational skills
• Based in or willing to commute to DIP