Admin & Executive Assistant

Description:

A company based in Jumeirah Lakes Towers (JLT), Dubai is currently seeking a highly organized and proactive Admin & Executive Assistant to provide comprehensive administrative and executive support. The organization is looking for a detail-oriented professional who can efficiently manage office operations, support senior leadership, and handle multiple tasks in a fast-paced corporate environment.

This role is ideal for candidates who are strong multitaskers, excellent communicators, and capable of working independently while maintaining a high level of professionalism.

The selected candidate will play a key role in ensuring smooth day-to-day operations, supporting executive-level coordination, and assisting with administrative and HR-related tasks.

Key Responsibilities:

• Provide high-level administrative support to executive leadership and management teams

• Manage calendars, schedule meetings, and coordinate appointments and travel arrangements

• Oversee daily office operations and support facility management activities

• Assist with HR administrative tasks including documentation and record management

• Draft professional emails, letters, and internal correspondence

• Prepare reports, presentations, and business documentation as required

• Coordinate with internal teams to ensure smooth workflow and communication

• Maintain organized filing systems and ensure proper document management

• Support general office administration and executive coordination tasks

Requirements:

• Candidates must be currently based in Dubai and working on their own visa (Spouse Visa, Parental Visa, or Golden Visa only)

• Proven experience as an Executive Assistant or Office Administrator

• Excellent written and verbal communication skills in English

• Strong proficiency in Microsoft 365 tools including Teams, Excel, and Planner

• Knowledge of Canva or similar design tools will be an advantage

• Strong organizational, multitasking, and problem-solving abilities

• Ability to work independently with minimal supervision

• High attention to detail and professional approach to work