Description:
The Administrative Assistant will play a key role in supporting the smooth daily operations of the firm. This role includes a mix of administrative, financial, logistical, and marketing support responsibilities, allowing consultants and managers to focus on projects and client-facing work. The ideal candidate is organized, proactive, and able to manage a broad range of tasks with minimal supervision.
Duties and Responsibilities:
Administrative Support
- Manage office correspondence, incoming calls, emails, mail, and courier services.
- Maintain filing systems (electronic and paper) for contracts, client records, HR files, etc.
- Schedule and coordinate internal and client meetings, training, and travel logistics.
- Procure and manage office supplies.
Financial Assistance
- Assist in preparing basic financial reports (expenses, petty cash, monthly summaries).
- Support invoice preparation, payment tracking, and liaising with external accountants.
- Handle client billing documentation and vendor payment processes.
Proposal and Document Preparation
- Prepare technical and financial proposals, reports, presentations, and internal documentation.
- Assist in compiling required supporting documents (e.g., trade licenses, CVs, legal documents).
Marketing and Communication Support
- Support the preparation of social media posts, website updates, and basic digital content.
- Maintain mailing lists and assist in the preparation of marketing campaigns or announcements.
Office and HR Coordination
- Coordinate onboarding of new hires and interns (workspace setup, forms, documentation)
- Maintain HR records such as timesheets, leave records, and attendance
- Coordinate with external service providers (IT, cleaning, PRO services, etc.)
Job Requirements
- Bachelor’s degree in Business Administration, Accounting, Marketing, or a related field.
- Proven experience in an administrative or office coordinator role. (Fresh Graduates are welcome to apply)
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Good written and verbal communication skills in English and Arabic (Arabic is a Must).
- Basic understanding of bookkeeping or accounting systems (e.g., Excel, QuickBooks...)
Skills and languages
- Good written and verbal communication skills in English and Arabic (Arabic is a Must).
- Strong organizational and multitasking capabilities.
- Excellent written and verbal communication skills.
- Exceptional attention to detail and accuracy.
- Ability to work independently while maintaining a high level of confidentiality.