Administrative Assistant / Office Secretary

Description:

ALL-INKL.COM is a leading German web hosting and IT solutions provider, firmly established in the market since 2000. As one of the top web hosting companies in Germany, we offer reliable and high-quality services to a broad customer base. With offices in Germany and Dubai, we are expanding our international presence and are looking for an Administrative Assistant/Office Secretary to join our team in Dubai.

Responsibilities

• General office administration and assistance to management
• Verify vendor invoices and prepare them for accounting
• Execute and track payments (online banking, transfers)
• Monitor office inventory and place timely re-orders
• Maintain vacation/leave records and attendance overviews
• Schedule, coordinate, and follow up on meetings and appointments
• Draft, format, and file correspondence, letters, and reports
• Perform research, compare offers, and communicate with suppliers
• Support ad-hoc organizational tasks and small projects

Qualifications

• Commercial/administrative background or equivalent experience
• 3+ years in office administration or executive assistance (international setting a plus)
• Proficient with MS Office (Word, Excel) and common online tools
• Very good English (spoken and written); German is a plus
• High reliability, discretion, accuracy, and a structured, hands-on approach
• Strong organization skills and attention to detail