Description:
The mission of the Celebrity & VIP Coordinator is to orchestrate world-class travel, hospitality and on-the-ground experiences for celebrities and VIPs in Abu Dhabi. Through meticulous planning, proactive relationship management and flawless execution, this role ensures every talent journey is seamlessly managed from arrival to departure, delivering exceptional experiences that elevate client satisfaction, strengthen strategic partnerships and contribute to the success of YKONE’s clients and projects.
The Coordinator will report to the Director of Celebrities & VIPs and join the Abu Dhabi team.
ROLE RESPONSIBILITIES
- Celebrity & VIP Management: Lead the identification, casting and vetting of celebrity and VIP profiles aligned with client objectives and event briefs. Contribute to campaign strategy through talent research, cultural insights, competitive benchmarking, case studies, digital trend analysis and social listening. Build and nurture relationships with talent, agents and managers, maintain accurate CRM records, capture talent preferences and insights, and oversee contracted content approvals and delivery.
- Project & Client Management: Support day-to-day client relationships through proactive communication and follow-up. Ensure accurate project tracking and reporting across internal platforms, coordinate cross-functional teams, and maintain rigorous organization of project documentation, reporting tools and shared drives.
- Travel, Logistics & Hospitality: Manage end-to-end travel and hospitality operations for celebrity and VIP events and activations, including itineraries, flights, accommodation, transportation, security, bespoke experiences and gifting. Coordinate seamlessly with clients, talent teams and external partners to deliver flawless execution. Monitor travel-related budgets and expenses to ensure alignment with approved financial frameworks.
- Hosting & Event Execution: Act as the primary on-site contact for hosting celebrities and VIPs during events and activations, ensuring a seamless and elevated experience. Anticipate talent needs, manage real-time issues and strengthen long-term relationships through exceptional service and professionalism.
WORK EXPERIENCE & EDUCATION
- 2-4 years of experience in hospitality
- Proven experience managing celebrity, VIP or high-profile talent engagements, including travel planning, logistics coordination and on-site hosting.
- Demonstrated ability to manage multiple projects simultaneously in a fast-paced agency, brand, hospitality or client-service environment.
- Strong understanding of social media platforms, celebrity and influencer marketing, and digital content partnerships.
- Flexible and available to provide on-site support during events, activations and talent engagements, including occasional travel and non-standard
YOUR SKILLS
- Fluent in English and one other language (preference for Arabic speaker). Preference will be given to UAE National candidates (due to government related client).
- Highly organized, detail-oriented and an excellent communicator.
- Strong problem-solving skills with the ability to handle challenges and resolve issues effectively.
- Solid understanding of the entertainment, media, marketing and celebrity landscape.
- Flexible with working hours, experienced working across time zones, and flexibility for frequent on-site support
- Comfortable working in international environments, with strong familiarity with Abu Dhabi
- Thrives in fast-paced environments, remains calm under pressure, manages multiple priorities and approaches challenges with a solutions-oriented mindset.
- Professional, discreet and positive, with the ability to handle confidential information.
- Proficient in Google Workspace, Salesforce, TravelPerk, DocuSign and related business tools.