Description:
We are hiring a Document Controller!
Duties and Responsibilities include:
- Basic understanding of construction projects and documentation systems
- Establishing a uniform document / drawing numbering system while adhering to company norms and requirements
- Following and understanding our Document Templates System
- In charge of folder setup, folder management, formulating registers, document and drawing number allocation
- Liaising with and distributing project-related information with the projects team and potentially external parties
- Assist the Project Manager during the audit as needed
- Prepare ad-hoc template reports on projects as required
- Process and control all project document type on a day-to-day basis in an accurate and timely manner
- Maintaining incoming and outgoing registers for quality documentation, such as documents, drawings and RFI’s
- Keeping and filing documents in soft copy and digital formats and ensure appropriate storage for such documents
- Adhering to the company’s document lifecycle procedures and processes as required by the Project Manager
- Communicates changes to document control procedures or other relevant information to the project team in consultation with the Project Manager / Design Manager
- Assist in implementing new and improved Document Management systems and processes
- Train fellow colleagues on the project documentation system on how to use and access the documents at any time as requested
- Maintain confidentiality of sensitive documentation
Required Skills:
- Excellent communication and interpersonal skills
- Detail oriented as well as organized and a multitasker
- Time management skills
- Ability to follow and comply with company procedures
- Work independently without much guidance as well as working in a team
- Ability to engage and communicate effective (written and verbal) with stakeholders at all levels
- Strong MS Office skillset (Outlook, Word, Excel, Power Point, Share Point / Krystal DMS or any other document control platform)
- Document Control Management systems experience, especially in Bentley, ProjectWise, Aconex etc.
Required Qualifications:
- Graduate or higher degree in Computer Science, Business Administration or similar field
- Knowledge of document management software, document capture / image capture systems
- Minimum 2 years’ experience in document or records management