Executive Assistant

Description:

We’re looking for someone who’s proactive, trustworthy, and naturally organised the kind of person who stays one step ahead and keeps things running smoothly. In this role, you’ll manage day-to-day priorities, communications, and logistics at an executive level with confidence and discretion.

You’ll work closely with our Administrative Assistant in Bundall, Queensland, and collaborate with the wider EA team to make sure everything is coordinated seamlessly and our executive support is second to none.

How You'll Shine
 

• Act as the primary liaison and gatekeeper for the Senior Vice President of Resort Operations
• Manage email inbox, complex calendar, and global travel logistics
• Draft, proofread, and format executive-level documents and communications
• Coordinate meetings, agendas, minutes, and follow-up actions
• Organise bi-annual Executive Offsites and company events
• Handle expense reports, approvals, and board communications
• Support VIP travel, guest logistics, and internal/external liaison
• Maintain organisational charts, passwords, and system access records
• Coordinate YPO-related communications and meetings
• Provide flexible support outside standard hours when required
   

What You’ll Bring
 

• Proven experience supporting senior executives (C-suite or SVP level)
• Ability to manage sensitive, confidential matters with professionalism
• Strong time management, multitasking, and prioritisation skills
• Advanced MS Office skills; shorthand and minute-taking are essential
• Excellent interpersonal, written, and verbal communication skills
• A team player with a customer-first mindset and a strong work ethic
• Willingness to travel occasionally for events and executive support