Description:
We’re Hiring! Executive Secretary
Location: DIC, Dubai
Type: Full-Time
Industry: Retail
Are you a proactive and highly organized individual with a passion for supporting senior executives? We are looking for an Executive Secretary to join our dynamic team!
Key Responsibilities:
- Arrange meetings as per the ED’s proposed schedule, establish MoM and conduct regular follow-ups to ensure its closure.
- Establish project plans, timelines and critical resources in consultation with ED.
- Prepare confidential correspondence, letters, memos, emails, business case reports for DC.
- Compose simple correspondence relating to replies to standard queries from customers and internal departments.
- Maintain files for ED and files all correspondence in the respective files.
- Control stationery of the DC and replenish stock from time to time.
- Attend to phone calls when executives/staff are out on external / customer visits or are busy. Greet screen and direct visitors to the respective department.
- Ensure that the incoming queries & requests are handled in an efficient manner, monitors responses.
- Provide the other Directors a comprehensive information system by maintaining relevant records / statistics.
- Maintain/file independently all the records/correspondence relating to ED’s office.
- Organize functions and entertainment by interacting with internal executives and outside parties.
- Control and operate office equipment by maintaining and operating all office equipment in good condition
Skills & Competencies
- Administrative/Management skills, ability to successfully manage and motivate departmental staff, check documentation carefully and identify errors.
- Familiarity with standard industry-related documentation, terminology and its interpretation.
- Good communicative and inter-personal skills
- Strong oral and written language skills in English
If you’re ready to take on a key role in a dynamic company, we’d love to hear from you!