Logistics Admin Coordinator

Description:

Phoenician Technical Services is seeking a motivated and well-organized Logistics Admin Coordinator to join its team in Dubai. This full-time opportunity is ideal for candidates who have strong administrative and logistics coordination skills and are available for immediate joining.

The successful candidate will support daily logistics operations by maintaining attendance records, coordinating with suppliers and project teams, preparing reports, managing documentation, and ensuring operational records are accurate and up to date. Strong organizational skills and attention to detail are essential for this role.

Key Responsibilities:

• Record and maintain daily staff attendance while verifying records with site teams and Project Managers.

• Review attendance discrepancies and ensure records are finalized accurately.

• Receive, verify, and maintain monthly timesheets for rental manpower, machinery, and equipment.

• Cross-check supplier timesheets against site attendance and operational records.

• Monitor machinery and equipment utilization and prepare timesheets in the required company format.

• Coordinate with logistics, transport, manpower, and equipment rental suppliers.

• Review supplier pro forma invoices against approved timesheets and operational records.

• Coordinate Local Purchase Order (LPO) requests for manpower, machinery, equipment, and logistics services.

• Prepare daily, weekly, and monthly operational reports.

• Monitor fuel consumption and maintain CAFU fuel tracking records.

• Coordinate with Logistics, Site, Procurement, Accounts, suppliers, and management teams.

• Follow up on pending documentation, approvals, LPOs, invoices, and payments.

• Provide administrative support to the Logistics Manager and Operations team.

Requirements:

• Relevant experience in logistics administration or coordination.

• Strong organizational and administrative skills.

• Ability to manage attendance records, supplier documentation, and operational reports.

• Experience coordinating with multiple departments and external suppliers.

• Good communication and problem-solving skills.

• Proficiency in Microsoft Excel and Microsoft Office applications.

• Available for immediate joining.

Strong knowledge of:

• Logistics coordination and administrative operations.

• Timesheet management, LPO processing, and supplier coordination.

• Microsoft Excel, reporting, and operational documentation.