Office Manager

Description:

A well-established company operating in the Oil & Gas, EPC, and General Contracting sector is seeking a highly organized Office Manager to join its team in Dubai. This role is ideal for professionals with strong administrative and commercial coordination experience who can effectively support senior management and contribute to business operations.

The successful candidate will play a key role in coordinating office activities, assisting with tender submissions, preparing business reports and presentations, and ensuring smooth communication across departments. Candidates with experience in engineering, contracting, or oil and gas industries will be highly preferred.

Key Responsibilities:

• Provide administrative and coordination support to senior management.

• Assist with tender submissions, RFQs, proposals, and quotations.

• Track business opportunities and maintain commercial records.

• Coordinate meetings, schedules, and internal communications.

• Prepare reports, presentations, and business documentation.

• Manage correspondence and follow up on commercial and administrative action items.

• Ensure efficient day-to-day office operations.

Requirements:

• Exposure to tenders, RFQs, proposals, quotations, or business development activities.

• Experience in the Oil & Gas, EPC, Engineering, or Contracting sectors is preferred.

• Strong proficiency in Microsoft Excel, Outlook, Word, and PowerPoint.

• Experience in office management, administration, executive support, or commercial coordination.

• Excellent communication, organizational, reporting, and follow-up skills.

• Currently based in the United Arab Emirates.

• Fluency in both Arabic and English.

• Strong knowledge of:

• Tender documentation and RFQ processes

• Microsoft Excel, Outlook, Word, and PowerPoint

• Office administration and executive support

• Commercial coordination and business reporting