Description:
Provides analytical and coordination support to assist in the development and implementation of Emirates Global Aluminium’s (EGA’s) ethics & compliance program in line with leading practices and applicable laws, regulations, policies and standards in order to promote ethical decision-making and support business functions across the Group on all matters related to ethics & compliance policies, programs and issues In line with defined protocols and quality standards.
2. KEY ACCIYBTABILITIES
Policies, Systems, Processes & Procedures
- Follows all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
- Demonstrates compliance to organization’s values and ethics at all times to support the establishment of a values driven culture within the organization.
- Contribute ideas to enhance EGA’s ethics & compliance program.
- Publishes ethics & compliance policies and procedures on the intranet.
- Provides accurate and helpful advice to employees on the Code of Conduct and other ethics & compliance policies, procedures, processes, and standards.
- Implements the gifts & entertainment process, seeking advice and escalating issues as appropriate:
- Reviewing and updating the policy/procedure, as necessary.
- Reviewing and advising on gifts & entertainment declarations.
- Maintaining the Gifts & Entertainment Register.
- Promoting awareness and understanding of requirements and expectations to ensure ethical decision-making and compliance with the procedure.
- Providing analysis and data to the Ethics & Compliance Associate Manager.
- Implements the conflicts of interests’ process, seeking advice and escalating issues as appropriate:
- Reviewing and updating the policy/procedure, as necessary.
- Reviewing and advising on conflict-of-interest declarations in accordance with guidelines.
- Maintaining a record of positive conflict of interest declarations, and mitigation steps.
- Promoting awareness and understanding of requirements and expectations to ensure ethical decision-making and compliance with the procedure.
- Providing analysis and data to the Ethics & Compliance Associate Manager.
- Assists with third party due diligence screening, explaining requirements to business areas, ensuring a good level of user understanding of screening requirements, conducting searches, and reviewing search results.
Issues and risks
- Looks out for emerging ethics & compliance issues and risks, updating the Ethics & Compliance Associate Manager, and suggesting ways to enhance the EGA ethics & compliance program.
Training and Awareness Implementation
- Maintains an annual training calendar.
- Co-ordinates with different areas of the business to understand and respond to their training needs, identifying and suggesting opportunities for training and awareness.
- Develops, in consultation with the Ethics & Compliance team, training and awareness content on the Code of Conduct and other related ethics and compliance issues. This may include:
- Preparing content for e-learning delivered via the LMS, Axonify or other platforms.
- Preparing PowerPoint presentations.
- Arranging supporting materials (quiz, case studies, posters, prizes etc.)
- Liaising with relevant internal teams and external service providers.
- Delivers training as per defined standards:
- Liaising with relevant internal teams to arrange the training.
- Identifying and arranging an appropriate venue / virtual meeting.
- Arranging invites / enrolments.
- Promoting awareness via emails / text messages / intranet banners etc.
- Communicating expectations on completion requirements.
- Presenting the training as required, including induction training.
- Maintaining records of course attendance.
- Responding to queries.
- Maintains a record of completion statistics, providing analysis and data to the Ethics & Compliance Associate Manager.