Administrative Coordinator

Description:

Neo-Science is seeking a highly organized and proactive Administrative Coordinator to support its growing operations in Dubai. This role is ideal for an experienced administrative professional who can efficiently manage office coordination, documentation, registrations, event support, and day-to-day business operations.

The successful candidate will work closely with internal teams, customers, suppliers, and management to ensure smooth administrative processes while supporting sales, marketing, registrations, and company activities. This is an excellent opportunity to join an innovative organization dedicated to advancing healthcare and scientific solutions.

Key Responsibilities:

• Manage daily office administration, correspondence, schedules, visitor arrangements, and office operations.

• Prepare business letters, presentations, reports, meeting minutes, and maintain company documentation.

• Coordinate company, product, supplier, and customer registrations, including renewals and approvals.

• Maintain accurate records of licenses, certificates, agreements, registrations, and expiry dates.

• Organize exhibitions, conferences, workshops, training sessions, and customer events.

• Coordinate event logistics, invitations, registrations, marketing materials, and promotional activities.

• Support website updates, social media coordination, and marketing campaigns.

• Track event leads and coordinate follow-ups using Salesforce.

• Assist with customer documentation, tender administration, and meeting coordination.

• Prepare weekly management reports highlighting completed tasks, pending actions, and upcoming deadlines.

Requirements:

• Previous administrative experience, preferably within the medical, laboratory, or scientific supplies industry.

• Strong English communication and professional business writing skills.

• Arabic language skills are an advantage.

• Proficiency in Microsoft Office applications.

• Experience with Salesforce and vendor portals is preferred.

• Excellent organizational skills with strong attention to detail.

• Ability to manage multiple priorities and meet deadlines.

• Proactive approach with effective coordination and follow-up skills.

• Strong knowledge of:

    • Office administration and document management.

    • Microsoft Office and business correspondence.

    • Salesforce, registration processes, and event coordination.