Description:
We are looking for a skilled and organized Executive Assistant to support the CEO and COO of Kanoo Travel. The role involves managing schedules, travel, communication, and administrative tasks while ensuring smooth coordination across teams and stakeholders. Strong communication, Confidentiality, and multitasking skills are essential.
Job Responsibilities:
- Calendar & Meeting Management: Efficiently schedule meetings, appointments, and events, ensuring conflict-free calendars. Prepare agendas, record minutes, and follow up on action items.
- Travel Coordination: Plan and book executive travel, including flights, accommodations, and transport.
- Communication & Correspondence: Screen and manage emails, calls, and messages. Draft professional correspondence and maintain confidentiality in handling sensitive information.
- Document & Office Management: Organize and maintain records, prepare reports and presentations, oversee office supplies and vendor coordination.
- Stakeholder Support: Act as a key liaison between the CEO & COO, internal departments, and external suppliers to ensure smooth daily operations.
Job Requirements:
- Bachelor’s degree preferred.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite and digital tools (calendars, expense software, reporting tools).
- Strong written and verbal communication skills.
- Excellent organizational and time management abilities.
- High level of confidentiality, professionalism, and integrity.
- Strong interpersonal skills to collaborate across teams and external partners.
- Ability to multitask, work under pressure, and adapt to changing priorities.
- Proactive, problem-solving mindset with attention to detail.