Description:
We are seeking a highly organised, professional and discreet Executive Assistant / Personal Assistant to provide comprehensive business and personal support to a senior executive based in Dubai.
The successful candidate will manage a demanding schedule, coordinate meetings and international travel, handle confidential correspondence and support a variety of business and personal requirements.
This role requires someone proactive, dependable and capable of anticipating needs, managing changing priorities and operating with complete confidentiality.
Key Responsibilities
Executive Support
- Manage a complex business and personal diary, ensuring appointments and priorities are coordinated effectively.
- Schedule internal and external meetings across multiple time zones.
- Prepare daily schedules, meeting agendas, briefing notes and supporting documents.
- Manage emails and correspondence, prioritising urgent matters and following up on outstanding actions.
- Act as the primary point of contact between the executive and internal teams, clients, partners and external stakeholders.
- Attend meetings when required, take minutes and monitor action points.
- Prepare presentations, reports, correspondence and other business documents.
- Maintain accurate filing systems and securely manage confidential information.
- Screen calls, enquiries and requests, responding or redirecting them appropriately.
- Support the executive with project coordination, research and ad hoc business requirements.
- Track deadlines, commitments and deliverables to ensure actions are completed on time.
Travel and Events
- Arrange complex domestic and international travel itineraries.
- Coordinate flights, hotels, airport transfers, visas and meeting schedules.
- Prepare detailed travel packs and remain available to manage last-minute changes.
- Organise business dinners, corporate events, conferences and private appointments.
- Coordinate guest arrangements and hospitality when required.
Personal Assistance
- Manage personal appointments, reservations and household-related schedules.
- Coordinate with household staff, drivers, service providers and other external suppliers.
- Assist with personal travel, family arrangements and special occasions.
- Handle purchases, deliveries, memberships and personal administration.
- Maintain records relating to personal expenses, invoices and payments.
- Support lifestyle management and other confidential personal matters.
- Complete ad hoc errands and tasks when required.
Candidate Requirements
- Minimum of 5 years’ experience as an Executive Assistant, Personal Assistant or in a similar position.
- Previous experience supporting a CEO, founder, business owner, board member or high-net-worth individual.
- Strong experience managing complex diaries and international travel.
- Excellent organisational and time-management skills.
- Ability to manage multiple priorities within a fast-paced environment.
- Proactive approach with the ability to anticipate requirements and resolve issues independently.
- Exceptional attention to detail and follow-through.
- Excellent written and verbal communication skills.
- High level of discretion, professionalism and emotional intelligence.
- Strong stakeholder-management and relationship-building skills.
- Comfortable handling sensitive business and personal information.
- Advanced knowledge of Microsoft Office, Outlook, PowerPoint, Excel and digital collaboration tools.
- Fluent written and spoken English is essential; additional languages would be advantageous.
- Previous experience working in Dubai or the UAE is preferred.
- A valid UAE driving licence would be advantageous.
- Flexibility to support occasional requirements outside standard working hours or during executive travel.