Executive Operations & Business Development Assistant

Description:

We are looking for a highly organized, proactive and ambitious Executive Operations & Business Development Assistant to provide direct support to the Founder and leadership team while also learning and actively participating in business development, sales, client engagement and operational activities.

This is not purely an administrative position. It is an opportunity for someone who wants exposure to how a technology consulting business operates, develops clients, manages opportunities, builds partnerships and delivers projects.

Key ResponsibilitiesExecutive & Administrative Support
Provide executive support including calendar, meeting and appointment management.
Coordinate meetings, calls and follow-ups with clients, partners and internal stakeholders.
Organize travel arrangements when required, including flights, hotels and schedules.
Prepare meeting agendas, notes, action items and follow-up trackers.
Handle confidential and sensitive business information with discretion and professionalism.
Business Development & Sales Support
Work closely with leadership on business development and sales activities.
Participate in selected client, partner and business development meetings.
Research prospective clients, industries, market opportunities and potential partners.
Support lead generation and prospect identification activities.
Assist with preparing company introductions, capability presentations, proposals and other sales materials.
Track sales opportunities from initial lead through meetings, proposals, negotiations and closure.
Coordinate and follow up with prospective clients regarding meetings, requirements, proposals and next steps.
Learn VDITS service offerings and gradually develop the ability to introduce and present the company's capabilities to prospective clients.
Support outreach campaigns and other initiatives aimed at generating new business.
Assist leadership in developing and maintaining relationships with clients, technology partners and strategic partners.
Client, Pipeline & CRM Management
Maintain accurate records of leads, opportunities, meetings, proposals and follow-up actions.
Maintain and regularly update the company CRM and/or opportunity tracking sheets.
Track deadlines and ensure that important client and sales follow-ups are completed on time.
Maintain client and partner contact databases.
Prepare periodic pipeline, opportunity and business development status reports for management.
Business Operations & Coordination
Support day-to-day operational coordination across consulting projects and business activities.
Maintain organized records, documentation and digital filing systems.
Assist in preparing proposals, presentations, reports, meeting documents and other business materials.
Coordinate internally with consultants, sales resources, partners and management to ensure timely completion of actions.
Track important operational activities, commitments and deadlines.
Email & Communication Management
Support management of executive and company email inboxes.
Draft professional emails, letters, meeting invitations and follow-up communications.
Coordinate communications between leadership, clients, partners, vendors and internal teams.
Ensure important correspondence and action items are properly tracked and followed through.
Financial & Administrative Support
Prepare and maintain expense reports and supporting documentation.
Assist with tracking quotations, invoices, payments and other basic commercial documentation.
Maintain organized financial and administrative records in coordination with management and accounting resources.
HR & Recruitment Coordination
Support interview scheduling and candidate communication.
Coordinate recruitment activities and maintain candidate trackers.
Assist with employee onboarding documentation and basic HR administration.
Required Skills & Qualifications
Bachelor’s degree in Business Administration, Management, Marketing, Information Technology or a related field.
Previous experience in executive assistance, business administration, operations, sales coordination, business development support or a similar role.
Strong written and verbal communication skills.
Strong organizational and time-management skills with excellent attention to detail.
Ability to confidently communicate with senior executives, clients and business partners.
Interest in developing a career in business development, sales, operations or technology consulting.
Ability and willingness to learn technology, cybersecurity, digital transformation and consulting service offerings.
Strong skills in Microsoft Word, Excel and PowerPoint; familiarity with Google Workspace and CRM platforms is advantageous.
Ability to prepare professional presentations, documents and business correspondence.
Ability to manage multiple priorities in a fast-paced, entrepreneurial consulting environment.
High level of professionalism, ownership and confidentiality.
Fluency in English is required; Arabic is a strong advantage.