Executive Personal Assistant

 

Description:

Mokka International is an award winning luxury interior design studio working on some of the worlds finest properties . Now expanding its global footprint, Mokka International operates at the very top of the luxury sector spanning interior architecture and design for residences, yachts, and aviation. With a portfolio of extraordinary projects and a client base built on discretion, excellence, and personal service.

 

We are seeking an exceptionally organised and proactive Executive PA & Administrator, the right hand to our business and principal . This is a dynamic, multi-faceted role for someone who thrives on variety, takes full ownership, and executes with precision across HR, finance, personal administration, and property management

 

.01 — HR & STAFF ADMINISTRATION

Manage end-to-end staff onboarding and offboarding processes

Handle employee visa applications, renewals, and cancellations

Coordinate medical insurance enrolments, renewals, and claims

Liaise with IT for equipment setup, system access, and offboarding

Manage stationery and office supply procurement and stock levels

Maintain accurate and up-to-date employee records and HR documentation

Handle Company yearly renewals

 

02 — FINANCE & BOOKKEEPING

Call in, receive, verify, and file supplier and vendor invoices

Ensure that filing is correct and up to date

Manage VAT invoice collection where needed

Maintain weekly cashbook

Assist with basic bookkeeping, expense tracking, and reconciliations

Liaise with the accountant or finance team to ensure accurate record-keeping

 

03 — PERSONAL PA & EXECUTIVE SUPPORT

Manage complex travel arrangements including flights, hotels, and transfers

Coordinate calendars, meetings, and executive schedules

Handle personal errands, appointments, and ad hoc tasks for the principal

Draft and manage correspondence and communications on behalf of the executive

Anticipate needs and proactively manage priorities with minimal direction

Coordinate maintenance and repairs for the principals personal properties in the UK

Liaise with the agents for the clients personal properties

Ensure that all compliance is in order for the principals personal properties

Maintain records of property-related documents, payments, and service history for submissions to tax authorities

 

WHAT WE'RE LOOKING FOR

 

Experience

5+ years in a PA, EA, or senior administrator role, within the UAE. the person must be based in the UAE and should be able to commute to our offices in World trade centre, Dubai

Experience of working in a design firm or creative industry is a bonus

 

Bookkeeping Knowledge

Solid understanding of basic bookkeeping, invoicing, and UAE VAT requirements.

 

UAE Knowledge

Familiarity with UAE visa processes, MOHRE, and relevant government portals.

 

Communication

Excellent written and verbal communication skills are required

Fluent English (written and spoken); Other language skills are an advantage.

 

Technology

Proficient in Microsoft Office, and accounting software such as Xero or Sage

 

Character

Flexible, Discreet, self-motivated, calm under pressure, and highly reliable with a proactive mindset and a can do attitude .