Administrative Coordinator

Description:

𝗞𝗲𝘆 𝗥𝗲𝘀𝗽𝗼𝗻𝘀𝗶𝗯𝗶𝗹𝗶𝘁𝗶𝗲𝘀

- Register and maintain valuations, invoices, payment certificates, and project records across Oracle, SharePoint, and Excel, ensuring consistent data accuracy

- Coordinate case registrations, upload and organise supporting documents, and keep the PMC master sheet up to date

- Prepare and distribute daily, weekly, and monthly MIS reports and KPI dashboards; support reconciliation across multiple business streams

- Monitor payment processing, invoicing workflows, and customer refunds, liaising with banks, contractors, government entities, and internal teams

- Manage departmental correspondence, coordinate engineer and client inspections, and maintain physical and electronic archiving systems

𝗥𝗲𝗾𝘂𝗶𝗿𝗲𝗺𝗲𝗻𝘁𝘀

- Bachelor's degree in Business Administration, Accounting, Finance, or a related field

- Minimum two years of administrative or project coordination experience, preferably in a PMC, real estate, or construction environment

- Proficiency in Oracle (financial or project modules) and advanced Microsoft Office skills, particularly Excel and SharePoint

- Solid understanding of accounting principles, invoicing, and payment tracking workflows

- Strong written and verbal English communication skills with the ability to manage multiple priorities and stakeholders simultaneously