Description:
An Executive Assistant (EA) serves as a strategic administrative partner to senior leaders, managing high-level logistics, communication, and business operations to optimize executive productivity.
Key Responsibilities:
- Calendar Management: Maintain complex schedules, book appointments, and resolve meeting conflicts.
- Communication Hub: Screen and route phone calls, manage email correspondence, and act as a liaison to internal and external partners.
- Travel & Logistics: Organize detailed itineraries, book flights and lodging, and file expense reports.
- Document Preparation: Create reports, spreadsheets, and presentations using tools like PowerPoint or Excel.
- Discretion: Handle sensitive corporate and personal information with total confidentiality.
Required Skills and Qualifications
- Experience: Typically 3 to 5 years of administrative experience supporting upper management.
- Communication: Exceptional written and verbal communication skills.
- Absolute fluency in both English and Italian (written and spoken) is an absolute requirement.
- Tech Literacy: Strong proficiency in office software (Microsoft Office, Google Workspace) and virtual communication tools.
- Organization: Outstanding time-management and multi-tasking abilities.
- Superior organizational skills, a strong ability to multitask under pressure, and a proactive, self-motivated approach to executive management support.